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Pharmacy Education 2021 Call for Mini-Session Proposals

AACP Article

The Annual Meeting provides opportunities for Academy members to present and network during plenary sessions, special, mini, and micro-sessions, topical roundtables, poster presentations and in the exhibit hall. AACP members are invited to submit proposals for Mini-Sessions (30-minutes, maximum 2 speakers) on topics broadly applicable to contemporary pharmacy education. Proposals, including innovations developed at one school, are appropriate for the 30-minute mini-session or micro-session. Perspectives from more than one institution are encouraged for the 60-minute special sessions.

Only AACP members are eligible to submit a Mini-Session proposal for the 2021 AACP Annual Meeting. Please submit a proposal through the programming online submission site by 11:59 p.m. PST on Monday, November 30. All mini-session submissions may include a maximum of two learning objectives. Due to the limited time for mini-sessions, submitters may consider utilizing Q&A for their active learning component.

Reminders:

  • All program submitters must be AACP members. Information on joining or renewing your membership can be found on the AACP website. 
  • AACP does not assume responsibility for costs associated with bringing speakers to the meeting and all speakers must be registered attendees at the 2021 Annual Meeting. No financial compensation is provided to mini, special and micro-session speakers for their participation in the annual meeting.
  • Standard audiovisual equipment (LCD projector, screen, podium with microphone and one wireless handheld) will be provided at no charge; laptops are not included in presentations – please bring your laptop.
  • Special requests for other audiovisual equipment will be reviewed for feasibility and cost.
  • Sessions must avoid highlighting commercial products. Programming that includes reference to commercially available products or services must include fair balance for other resources in the same category.
  • Proposals should be complete and as descriptive as possible in order to be fairly reviewed. Please review the criteria for your program submission type. 

Instructions:

  • Programming criteria and information are available on the Pharmacy Education 2021 Submission Information page.
  • Please refer to the submission guidance documents for tips on writing effective learning objectives and strategies to create successful meeting proposals.
  • NOTE: AACP is using a new platform to collect annual meeting program submissions. Please review the instructions below before you begin your submission.
  • In an effort to make the submission process more user friendly, the username and password for the programming submission site is the same as your AACP username and password. 
  • If you have forgotten your password, please contact LaToya Casteel, Membership Manager at lcasteel@aacp.org or 703.739.2330 ext. 1004.
  • If your speaker is not a member of AACP, a profile must be created for them on the programming submission site. 
  • It is essential for you to complete all fields on the submission application. All session speakers (and moderators, if applicable) must be identified in your proposal.
  • You will be able to make changes to your proposal online, via the programming submission system until the site closes at 11:59 p.m. (PST) on Monday, November 30, 2020.
  • Finally, to ensure your submission has been received, please remember to click the "Save Submission" button and then Submit your proposal. An email to confirm your submission will be sent to you immediately. If you do not receive a confirmation email, please check your spam folder
  • Please scroll down for complete instructions on how to submit a mini-session proposal.

The deadline for all programming submissions is Monday, November 30, 2020 11:59 p.m. (PST).

Mini-Session Selection Process:

AACP strives to include as many members’ mini-session proposals as possible. Unfortunately, as a result of limited programming times, not everyone’s proposals can be accepted. Members interested in submitting mini-session proposals are encouraged to select no more than 3 (total) Section(s) or SIG(s) on the submission site to indicate which group(s) may be particularly interested in “adopting” the session as their own.    

Proposals will be reviewed by a selection panel against criteria that include the relevance of the topic to attendees, unique nature of the content and other factors. Not all proposals will be accepted. Acceptance notifications will be sent in mid-February.

Proposals that are not accepted but are of merit will be sent to the Sections and SIG leaders for review. If your mini-session proposal fits their programming plan, the Section or SIG program chair will work with you to integrate it as their Section or SIG program. This will assure your program a time slot at the Annual Meeting. If a Section or SIG selects your mini-session, you will receive acceptance notification in early March. 

For questions or further information, please contact Dorothy Novilus at dnovilus@aacp.org.

Instructions on How to Submit a Mini-Session

  1. To add a mini-session program for the AACP Annual Meeting, please go to the submission site to get started.
  2. Click the “Login” button to begin.
  3. Enter your AACP email and password.
  4. Select “Proceed” or “Update Your AACP Record” if your information (Name, Organization, Email) is listed incorrectly.
  5. Please carefully read the “Privacy Policy” and indicate your consent at the bottom of the page to continue.
  6. Under the “Sessions” header, click the link to begin a new session.
  7. Enter your session title (word limit: 15. Do not type in all capital letters. Use initial caps only). A session must have a short, specific presentation title (containing no abbreviations) that indicates the nature of the presentation.
  8. Select "Mini-Session" as your session type.
  9. You are now on the submissions “Task” page. Please click on each task to enter the requested information. Once completed, the task will then appear with a large green check mark. After you have completed all of the tasks select "Save Submission". Review and Submit your proposal.

Submission Tasks

Task 1: Speakers

  1. To add a speaker, type the speaker’s first name, last name, email address, and role. Click the “Add Speaker” button.
  2. You may use the “Member Look-Up” feature to identify your speaker. Search for a member by entering their name. If results are returned, click on the member to auto-fill the new Speaker fields.
  3. Select a role (Speaker, Moderator, Speaker & Session Organizer, or Moderator & Session Organizer) and click the "Add Speaker" button.
  4. To complete a speaker's profile, click on the 'Edit Speaker' button. A green check mark indicates a complete profile.
  5. Once the profile is complete, click 'Save Speakers' to complete the task.

Task 2: Programming Information

  1. Session Level: Select your session Level. AACP encourages a mix of introductory and advanced sessions
  2. Program Description: Enter your program description (word limit: 75. Proof-read your entry, this is how it will display in the program).
  3. Program Design: Describe the basic outline of your proposed session (Ex: 15-minute presentation, 10-minute active learning exercise, 5-minute Q&A) 
  4. Program Purpose: Please provide the purpose of your session. You should answer does the session present an innovative educational methodology, fill a need in pharmacy knowledge or skill (as determined by a gap analysis), and is it established in science and theory. Cite at least 2 sources to support the evidence and current need for this activity. Note: all CPD activities must include an explanation of how this need was determined. CPD activities must be applicable, evidence-based and enhance participant’s competence and skills which reflect the 2013 CAPE Educational Outcomes.
  5. Speaker Experience and Discipline: Describe your speakers' experience and knowledge in the proposed topic area and indicate the discipline(s) for all speakers.
  6. Click the "Continue" button to proceed.

Task 3: Learning Objectives 

  1. Provide two clear, measurable, and achievable learning objectives for your mini-session.
  2. Click the "Continue" button to proceed to the next task.

Task 4: Active Learning and Learning Assessment

  1. CE Credit: Indicate whether you plan to have your session offer CE credit.
  2. CE Activity-type: If you wish to have your session offer CE credit, select the activity-type for your CE session.
  3. Active Learning Exercise: Describe the active learning strategies that will be used in your session. Note, active learning methodologies used during CPD activities should be based on the CPE activity type (knowledge or application), learning objectives, presentation content, and the size and composition of the audience.
  4. Assessment: Describe the assessment tools that will be utilized for this session. Note: all CPD activities must include assessments which indicate clear achievement of the learning objectives of the session.
  5. Click the "Continue" button to proceed to the next Task.

Task 5: Submission Category

  1. Select the category which most closely reflects your submission. You may select multiple categories for your session. 
  2. Select applicable subcategories for your mini-session submission. 
  3. Click the continue button to proceed.  

Task 6: Intended Audience Task

  1. Select up to 3 Sections and/or SIGs whose members would benefit from attending your session
  2. Has this program content been presented at a previous AACP annual meeting?
  3. If answer to the previous question is YES, what Annual Meeting Year was it presented?
  4. If your programming is leadership related, and it is not selected to be presented at the Annual Meeting, would you be willing to be considered for the 2022 INterim Meeting?

Task 7: Room Set-up and Special Request 

  1. List your preferred room layout. You may choose from one of the following layouts: Crescent Rounds, Theater Style, Rounds, Hollow Square, or Classroom. AACP will attempt, but does not guarantee, to fill all requests.
  2. Please list any comments or special requests regarding potential scheduling conflicts such as religious observances, multiple presentations, and other obligations during the meeting. AACP will attempt, but does not guarantee, to fill all of these requests.
  3. Preferred Programming Day (Cannot be guaranteed. Please rank your date preferences. Programming Dates are: Sunday, July 18, Monday, July 19, Tuesday, July 20, and Wednesday, July 21.
  4. Click the "Continue" button to proceed. 

After you have completed all of the tasks, click the “Save Submission” button. Review your proposal and click the “Submit” button. An email to confirm your submission will be sent to you immediately. Please check your spam folder if you do not see the confirmation email in your inbox. 

You will be able to edit your submission until the site closes at 11:59 p.m. (PST) on Monday, November 30, 2020. To edit your submission, login to the submission site, click on the mini-session title listed under the "Sessions" header. Select the Tasks you would like to modify. Save your submission and click the "Submit" button to re-submit your edited proposal. 

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