Pharmacy Education 2024 Call for Mini Session Proposals

Criterion 1

The program description is well written (4 points)

• The program description is well written to clearly indicate what participants will be able to do as a result of attending this session. (4)
• The program description describes the proposal adequately, but has minor need for improvement in either detail or syntax. (3)
• The program description cursorily indicates what the session might entail but omits 1 or more pieces of critical material and/or requires significant editing. (2)
• The program description is not well written. Omits 2 or more pieces of critical material and requires extensive developmental editing. (1)

Criterion 2

The program incorporates an innovative delivery method(s) (4 points)

• The program is structured around robust innovative delivery techniques applicable for session type. (4)
• The program incorporates an innovative delivery technique (e.g. simulation, audience response). (3)
• The program attempts active learning but may not be innovative (eg gaming). (2)
• The program is a traditional presentation style (eg: Lecture/lecture style presentation). (1)

Criterion 3

The proposed learning objectives provide a good description of what participants will be able to do as a result of attending this session (4 points)

• The learning objectives clearly describe what participants will be able to do as a result of attending the session. (4)
• The learning objectives partially describe what participants will be able to do as a result of attending the session. (3)
• The learning objectives do not describe what participants will be able to do as a result of attending the session. (2)
• The learning objectives are unclear/confusing or do not align with the session description. (1)

Criterion 4

The proposed topic is relevant to AACP and its members (4 points)

• The proposal presents issues of immediate relevance and importance to the goals/initiatives of AACP and its members. It is solidly based on best or recommended practice in pharmacy education. (4)
• The proposal presents issues of immediate relevance and importance to the goals/ initiatives of AACP and its members. (3)
• The proposal is relevant, but the focus is on issues tangential to the field of pharmacy education. (2)
• The proposal focuses on low priority materials or practice. (1)

Criterion 5

The proposed topic stimulates innovative pharmacy education. Innovation is a multi-stage process where ideas are transformed into new methods, processes, or approaches to advance education. It involves the application of an idea that is different, cutting edge or novel to the environment or organization.  (4 points)

• The proposal presents information which clearly stimulates innovative pharmacy education. (4)
• The proposal presents information which somewhat stimulates innovative pharmacy education. (3)
• The proposal presents information which weakly stimulates innovative pharmacy education. (2)
• The proposal does not help stimulate innovative pharmacy education. (1)

Criterion 6

Scholarly Rigor: The program was conceptualized on a sound theory, model or research method. (4 points)

• The program was conceptualized on a sound theory, model, or research method with clear sources noted. (4)
• The program was conceptualized on a sound theory, model, or research method with minimal sources noted. (3)
• The program mentions a scholarly theory, model, or research method, but is weakly incorporated with no sources noted. (2)
• The program fails to incorporate a sound theory, model, or research method. (1)

Each mini-session proposal will be reviewed by three program committee members using the set of criteria listed above. Proposals will be given a numerical score and an average based on the total scores given by the three reviewers. To ensure that proposals are rated fairly, submitter and speaker information (names and institutions) will be hidden during the review process.

Section and SIG leadership will be provided the mini-session submission reports to select programming for their respective groups in mid-January. 

The program committee will convene in late January to select proposals from the remaining pool of submissions not selected by the SIGs and Sections. During the selection process, highly ranked proposals will be grouped by category. The program committee will select proposal(s) from each category. Submitter and speaker information will be visible to the full program committee during the selection process. In making its decision, the committee will strive to ensure diversity of topics for the different audiences in the Academy, diversity of topics overall, to minimize any redundancy in topics covered at the Annual Meeting, and an adequate representation from a diverse group of speakers and institutions.

All submitters will be notified the status of their programming submissions (accepted or rejected) by mid-February. 

How to Submit a Mini-Session

1. To add a mini-session program for the AACP Annual Meeting, please go to the submission site to get started.
2. Click the “Login” button to begin.
3. Enter your AACP email and password.
4. Select “Proceed” or “Update Your AACP Record” if your information (Name, Organization, Email) is listed incorrectly.
5. Please carefully read the “Privacy Policy” and indicate your consent at the bottom of the page to continue.
6. Under the “Sessions” header, click the link to begin a new session.
7. Enter your session title (word limit: 15. Do not type in all capital letters. Use initial caps only). A session must have a short, specific presentation title (containing no abbreviations) that indicates the nature of the presentation.
8. Select "Mini-Session" as your session type.
9. Indicate whether the proposed session will offer CE credit. Submitters (and all individuals involved in the presentation) will need to complete a disclosure of financial relationships form if their proposed CE session will discuss clinical topics. 
10. You are now on the submissions “Task” page. Please click on each task to enter the requested information. Once completed, the task will then appear with a large green check mark. After you have completed all of the tasks, select Save Submission, review and then submit your proposal.

Submission Tasks

Task 1: Speakers

1. To add a speaker, type the speaker’s first name, last name and email address. Select their role and click the “Add Speaker” button.
2. You may use the “Member Look-Up” feature to identify your speaker. Search for a member by entering their name. If results are returned, click on the member to auto-fill the new Speaker fields.
3. Select a role (Speaker, Moderator, Speaker & Session Organizer, or Moderator & Session Organizer) and click the "Add Speaker" button.
4. To complete a speaker's profile, click on the "Edit Speaker" button. Note, the speaker's title and institution must be included to complete their profile.
5. A green check mark indicates a complete profile.
6. Once the profile is complete, click "Save Speakers" to complete the task.

Task 2: Programming Information

To ensure that proposals are rated fairly, the program committee will conduct anonymous reviews of all Annual Meeting program submissions. Please omit speaker names and their institutions from the program submission fields.

1. Session Level: Select your session level. AACP encourages a mix of introductory and advanced sessions.
2. Program Description: Enter your program description (word limit: 75. Proof-read your entry, this is how it will display in the program).
3. Program Design: Describe the basic outline of your proposed session (word limit: 150. Ex: 15-minute presentation, 10-minute active learning exercise, 5-minute Q&A).
4. Program Purpose: Please provide the purpose of your session (word limit: 300). You should answer does the session present an innovative educational methodology, fill a need in pharmacy knowledge or skill (as determined by a gap analysis), and is it established in science and theory. You must cite sources to support the evidence and current need for this activity. Note: all accredited continuing education sessions must include an explanation of how this need was determined. CE activities must be applicable, evidence-based and enhance participant’s competence and skills which reflect the 2022 Curriculum Outcomes and Entrustable Professional Activities.
5. References: Provide references of sources cited in the program purpose.
6. Click the "Continue" button to proceed.

Task 3: Learning Objectives 

1. Provide two clear, measurable, and achievable learning objectives for your mini-session. (Each objective must not exceed 45 words.)
2. Click the "Continue" button to proceed to the next task.

Task 4: Active Engagement and Learning Assessments

1. CE Activity-type: If you plan to offer CE credit for your session, indicate whether your proposed CE activity is knowledge-based or application-based. Knowledge-based CE activities focus upon the transfer of evidence-based information to attendees. Application-based CE activities are designed primarily for attendees to apply the information learned in the time frame allotted.
2. Active Learning Exercise: Describe the active learning strategies that will be used during your session. Note, active learning methodologies used during CE activities should be based on the activity type (knowledge or application), learning objectives, presentation content, and the size and composition of the audience.
3. Assessment: Describe the assessment strategies that will be utilized during the session. Note: all CE activities must include assessments which indicate clear achievement of the learning objectives of the session. Assessments for CE activities should be consistent with the activity-type (application-based or knowledge-based). Assessments for knowledge-based activities should be structured to help determine recall of facts, whereas assessments for application-based activities should be designed to address application of the principles learned.
4. Click the "Continue" button to proceed to the next Task.

Task 5: Submission Category

1. Select the category which most closely reflects your submission. 
2. Select one subcategory (if applicable) for your mini-session submission. 
3. Click the continue button to proceed.  

Task 6: Additional Information

1. Commercial Products: Please indicate whether your presentation will reference commercially available services or products (e.g., apps, software, etc.)
2. If your presentation will reference commercially available products or services, please indicate whether you have any financial interests in those products or services. Presenters will be asked to disclose that information to their audience.
3. Intended Audience: To increase participation in your program, consider the Sections and/or Special Interest Groups (SIGs) whose members you feel would benefit most from attending your session. You may select up to three Sections and/or SIGs. Your selection may also help Sections and SIGs with identifying which program(s) to sponsor for the Annual Meeting. 
4. Please enter an estimated number of attendees.
5. Has this program content been presented at a previous AACP annual meeting?
6. If answer to the previous question is YES, what Annual Meeting year was it presented?
7. If your program is not selected for presentation at the AACP 2024 Annual Meeting, would you be willing to be considered for a future in-person or virtual (recorded) event or share any of the content on our digital platforms (e.g., learning management system, APN, website).
8. AACP Strategic Plan: The AACP Strategic plan for 2021–2024, Preparing Pharmacists and the Academy to Thrive in Challenging Times, focuses on six priority areas. Please select, if applicable, the strategic priority(ies) with which your proposed session is aligned.

Task 7: Room Set-up and Special Requests 

1. To encourage a variety of delivery methods at the Annual Meeting, speakers will have the option to deliver informal, non-traditional presentations in a room with limited A/V. AACP will set aside a room that will not have a projector and screen for such presentations. (Note, speakers may still develop slides and/or handouts for attendees to access via the AACP meeting app.) Please indicate whether you are willing to present your workshop in a room that does NOT have a projector and screen.
2. List your preferred room layout. You may choose from one of the following layouts: Crescent Rounds, Theater Style, Rounds, Hallow Square, or Classroom. AACP will attempt, but does not guarantee, to fill all requests.
3. Please list any comments or special requests regarding potential scheduling conflicts such as religious observances, multiple presentations, and other obligations during the meeting. AACP will attempt, but does not guarantee, to fill all of these requests.
4. Preferred Programming Day (Cannot be guaranteed. Please select your date preference. Programming Dates are: Sunday, July 21, Monday, July 22, and Tuesday, July 23.)
5. Click the "Continue" button to proceed. 

Task 8: Disclosure of Financial Relationships for Accredited CE

1. The disclosure task will be visible only to submitters who elected to offer continuing education credit for their sessions and whose sessions will discuss clinical topics. 
2. To access the speaker's disclosure form, click on the Edit Form button below the speaker's name. Use the "Invite" button below each speaker’s name to send an automatic email inviting that speaker to complete the form.
3. Indicate whether you have/had a financial relationship with an ineligible company (a company whose primary business is producing, marketing, selling, reselling, or distributing healthcare products used by or on patients) within the prior 24 months. If you have/had a financial relationship with an ineligible company, click the "Add a financial relationship" link to enter the name of the ineligible company, the nature of the financial relationship, and whether that relationship has ended.
4. Click the "Update Form" button.
5. If you reported relationship(s) with an ineligible company, indicate whether the proposed educational content (over which you will have control) involve the products or business lines of the ineligible company.
6. Sign and submit the form.
7. Once all speaker forms have been completed, click the “Save Disclosures” button. (Note, all speaker disclosure forms must be completed in order to complete this task.)

After you have completed all of the tasks, click the “Save Submission” button. Review your proposal and click the “Submit” button. An email to confirm your submission will be sent to you immediately. Please check your spam folder if you do not see the confirmation email in your inbox. 

You will be able to edit your submission until the site closes at 11:59 p.m. (PST) on Wednesday, November 15, 2023. To edit your submission, login to the submission site, click on the mini-session title listed under the "Sessions" header. Select the Tasks you would like to modify. Save your submission and click the "Submit" button to re-submit your edited proposal. 

Pharmacy Education 2024 Submission Categories

Pharmacy Education 2024 Submission FAQs

Guide for Writing Effective Learning Objectives

Guidelines for Annual Meeting Program Submission:  Rubric Description