Pharmacy Education 2025 Call for Conversation World Café Proposals

Pharmacy Education 2025

General Information 

The AACP 2025 Annual Meeting Program Committee invites members to submit proposals for the conversation world cafes, 90-minute sessions structured around facilitated discussions about hot topics in pharmacy education. All conversation cafes should have two speakers, with preference given to faculty from different pharmacy schools or different disciplines. These sessions are presented in the format of a world café where there will be no AV in the room (other than microphone(s)), and follow the structure outlined below: 

  • Brief presentation (up to 20 minutes) to provide an overview of the topic and provide a list of additional resources for participants to learn more on their own.
  • 3 Rounds of Powerful Questions to stimulate conversation for a total of 60 minutes. Questions should be open-ended, and thought-provoking. Each question will be posed during one of the three 20-minute rounds for each table to discuss.  Participants will rotate tables after each round and meet a new set of tablemates to discuss a new question.
  • Harvest the main points discussed during each round with an online poll and provide data to AACP to help inform future association initiatives.
  • Wrap-up and Q&A the last 10 minutes of the session.

Preference will be placed on topics that are of broad interest to the Academy. They may include priority areas for AACP and should be emerging topics that are important and/or controversial. Feedback and data will be collected from the participants and used by AACP to inform further action items to advance the work related to these critical topics.

Only AACP members are eligible to submit proposals for the 2025 AACP Annual Meeting. All conversation café submissions must include three learning objectives. Programs seeking continuing education credit must also include an active learning component and learning assessments to be considered.

The program committee chair, COS chair-elect, and AACP staff hosted a coffee chat on the annual meeting programming submissions on November 12th. The chat included a discussion of the evaluation criteria rubric, the programming submissions form, and tips for successful proposals. A recording of the chat can be accessed HERE.

Submission Deadline: Monday, November 25, 2024, at 7:00 AM EST

SUBMIT A PROPOSAL

Reminders

  • AACP is using Cadmium's Abstract Scorecard to collect annual meeting program submissions. Please review the instructions and submission criteria provided below before you begin your submission.
  • All program submitters must be AACP members. Information on joining or renewing your membership can be found on the AACP website
  • The username and password for the submission site is the same as your AACP username and password. 
  • If you have forgotten your password, please contact LaToya Casteel, Membership Manager, at lcasteel@aacp.org or 703.739.2330 ext. 1004.
  • AACP does not assume responsibility for costs associated with bringing speakers to the meeting and all speakers must be registered attendees at the 2025 Annual Meeting. 
  • Speakers will have access to microphone(s); no other audio/visual equipment will be provided in the conversation cafes room(s). 
  • Sessions must avoid highlighting commercial products. Programming that includes reference to commercially available products or services must include fair balance for other resources in the same category.
  • Proposals should be complete and as descriptive as possible in order to be fairly reviewed. Changes were made to the evaluation criteria rubric and submission instructions. Please review the criteria and instructions, available below, prior to developing your submission.  
  • The program committee has set a limit of three (3) programming submissions per individual. Please note, this applies to all submissions in which the individual is involved as a speaker, moderator, chair, or submitter. An individual may NOT be included on additional proposals, regardless of their role.
  • All session speakers (and moderators, if applicable) must be identified in the proposal. If your speaker is not a member of AACP, a profile must be created for them on the programming submission site. 
  • You will be able to make changes to your proposal via the programming submission system until the site closes at 7:00 a.m. (EST) on Monday, November 25, 2024.
  • Finally, to ensure your submission has been received, please click the "Save Submission" button and then submit your proposal. An email to confirm your submission will be sent to you immediately. If you do not receive a confirmation email, please check your spam folder.
Instructions for Submitting Conversation World Café Proposals

How to Submit a Conversation World Café Proposal

  1. To add a conversation world café proposal for the AACP Annual Meeting, please go to the submission site to get started.
  2. Click the “Login” button to begin.
  3. Enter your AACP email and password.
  4. Select “Proceed” or “Update Your AACP Record” if your information (Name, Organization, Email) is listed incorrectly.
  5. Please carefully read the “Privacy Policy” and indicate your consent at the bottom of the page to continue.
  6. Under the “Sessions” header, click the link to begin a new session.
  7. Enter your session title (word limit: 15. Do not type in all capital letters. Use initial caps only). A session must have a short, specific presentation title (containing no abbreviations) that indicates the nature of the presentation.
  8. Select "Conversation World Cafes" as your session type.
  9. Indicate whether the proposed session will offer CE credit. Submitters (and all individuals involved in the presentation) will need to complete a disclosure of financial relationship form if their proposed CE session will discuss clinical topics. 
  10. You are now on the submissions “Task” page. Please click on each task to enter the requested information. Once completed, the task will then appear with a large green check mark.
  11. After you have completed all of the tasks, select Save Submission, review and submit your proposal.
     

Submission Tasks

Task 1: Submission Category and Intended Audience

  1. Select the category which most closely reflects your submission. 
  2. If applicable, select one subcategory for your submission. 
  3. Intended Audience: To increase participation in your program, consider the Sections and/or Special Interest Groups (SIGs) whose members you feel would benefit most from attending your session. You may select up to three Sections and/or SIGs. 
  4. Click the continue button to proceed.  
     

Task 2: Speakers

Note, the program committee has set a limit of three (3) programming submissions per individual. Please note, this applies to all programming submissions in which the individual is involved. An individual may NOT be included on additional programming proposals, regardless of their role.

  1. To add a speaker, type the speaker’s first name, last name, and email address. Select their role(s) and click the “Add Speaker” button. (Note that conversation world cafes are limited to two speakers.)
  2. You may use the “Member Look-Up” feature to identify your speaker. Search for a member by entering their name. If results are returned, click on the member to auto-fill the new speaker fields.
  3. Select one or multiple roles for your speaker (Moderator, Speaker, Facilitator, Submitter) and click "Add Speaker."
  4. To complete a speaker's profile, click on the "Edit" Speaker button. Note, the speaker's title and institution must be included to complete their profile.
  5. Click the “Continue” button.
  6. Collaboration: Indicate whether the proposal includes collaboration among faculty from two or more professions, disciplines, or institutions.
  7. Click "Save Speakers" to complete the task.
     

Task 3: Program Proposal

To ensure that proposals are rated fairly, the program committee will conduct anonymous reviews of all Annual Meeting program submissions. Please omit speaker names and their institutions from the programming submission fields. 

  1. Program Description: Please type a brief description of your session (must not exceed 75 words). Please note, should your proposal be accepted, this description will appear in the Annual Meeting Program. PLEASE BE SURE TO RE-READ AND PROOF-READ YOUR SESSION DESCRIPTION. Note: all accredited continuing education activities must define the target audience in the program description.
  2. Program Purpose and Topic: Please describe the purpose and topic of your program. (All conversation world café proposals must be based on a hot topic, controversial topic or emerging topic widely open for discussion.) Include a description of the topic to be presented and how the topic is relevant to the submission category and subcategory selected for your program. (Word limit: 250 words)
  3. Transferability: Discuss how the program proposal will be transferrable to other colleges and schools of pharmacy. (Word limit: 250 words)
  4. Scholarly Approach: Describe how either background literature (cited) or a scholarly approach was used to inform &/or develop your topic and/or proposal. (Word limit: 250 word
  5. Innovation: Discuss how this program brings innovation (new methods, processes or approaches) to colleges and schools of pharmacy. (Word limit: 250)
     

Task 4: Learning Objectives

Learning Objectives: Provide three learning objectives in SMART format that support what participants will be able to do as a result of this program. (Each objective must not exceed 45 words.)

Task 5: Conversation World Café

  1. Café Agenda: Describe the outline or structure of your proposed conversation world café. (Cafes must include a brief presentation (up to 20 minutes), 60 minutes of rotating table conversations (on 3 Clear Questions (20 minutes/round), followed by a 10-minute Q&A and wrap-up.) Your outline must include the proposed times, topic covered in the brief presentation and your 3 questions. (word limit: 250) Do not include speaker names in your café agenda. Rather, lists your presenters as: Speaker 1, and Speaker 2.
  2. Describe how the audience will be engaged during the conversation world café and how much time will be dedicated to audience engagement. (word limit: 250).
     

Task 6: Additional Information

  1. Commercial Products: Please indicate whether your presentation will reference commercially available services or products (e.g., apps, software, etc.)
  2. If your presentation will reference commercially available products or services, please indicate whether you have any financial interests in those products or services. Presenters will be asked to disclose that information to their audience.
  3. Please enter an estimated number of attendees.
  4. Have you presented this program content at a previous AACP annual meeting?
  5. If the answer to the previous question is YES, what Annual Meeting Year was it presented?
  6. If your program is not selected for presentation at the AACP 2025 Annual Meeting, would you be willing to be considered for a future in-person or virtual (recorded) event or share any of the content on our digital platforms (e.g., learning management system, APN, website).
  7. AACP Strategic Plan: The AACP Strategic plan for 2024–2026, Empowering the Pharmacy Academy and Pharmacists to Impact the Health Care Landscape, focuses on four priority areas. Please select, if applicable, the strategic priority(ies) with which your proposed session is aligned.

Task 7: Room Set-up and Special Requests 

There will be no audio-visual equipment in the conversation world café room(s) other than a microphone for speakers to utilize. All rooms will be set-up in crescent rounds or rounds for facilitated discussions.

  1. Please list any comments or special requests regarding potential scheduling conflicts such as religious observances, multiple presentations, and other obligations during the meeting. AACP will attempt, but does not guarantee, to fill all of these requests.
  2. Preferred Programming Day (Cannot be guaranteed. Please select your date preference. Programming Dates are: Sunday, July 20, Monday, July 21, Tuesday, July 22.)
  3. Click the "Continue" button to proceed. 
     

Task 8: CE Credit 

  1. CE Activity Need: If you plan to offer CE credit for your session, please describe the gap (knowledge, skill, and/or practice gap) the proposed CE programming addresses. Include an explanation of how this gap was determined. CE activities must be applicable, evidence-based and enhance participant’s competence and skills which reflect the 2022 Curriculum Outcomes and Entrustable Professional Activities.
  2. CE Activity-type: Indicate whether your proposed CE activity is knowledge-based or application-based. Knowledge-based CE activities focus upon the transfer of evidence-based information to attendees. Application-based CE activities are designed for attendees to apply the information learned in the time frame allotted.
  3. Assessment: Describe the assessment strategies that will be utilized for this session. Note: all accredited continuing education activities must include assessments which indicate clear achievement of the learning objectives of the session. Assessments for accredited activities should be consistent with the activity-type (application-based or knowledge-based). Assessments for knowledge-based activities should be structured to help determine recall of facts, whereas assessments for application-based activities should be designed to address application of the principles learned.
  4. Click the "Continue" button to proceed to the next Task.
     

Task 9: Disclosure of Financial Relationships for Accredited CE

  1. The disclosure task will be visible only to submitters who elected to offer continuing education credit for their sessions and whose sessions will discuss clinical topics. 
  2. To access the speaker's disclosure form, click on the Edit Form button below the speaker's name. Use the "Invite" button below each speaker’s name to send an automatic email inviting that speaker to complete the form.
  3. Indicate whether you have/had a financial relationship with an ineligible company (a company whose primary business is producing, marketing, selling, reselling, or distributing healthcare products used by or on patients) within the prior 24 months. If you have/had a financial relationship with an ineligible company, click the "Add a financial relationship" link to enter the name of the ineligible company, the nature of the financial relationship, and whether that relationship has ended.
  4. Click the "Update Form" button.
  5. If you reported relationship(s) with an ineligible company, indicate whether the proposed educational content (over which you will have control) involve the products or business lines of the ineligible company.
  6. Sign and submit the form. 
  7. Once all speaker forms have been completed, click the “Save Disclosures” button. (Note, all speaker disclosure forms must be completed in order to complete this task.)

After you have completed all of the tasks, click the “Save Submission” button. Review your proposal and click the “Submit” button. An email to confirm your submission will be sent to you immediately. Please check your spam folder if you do not see the confirmation email in your inbox. 

You will be able to edit your submission until the site closes at 7:00 a.m. (EST) on Monday, November 25, 2024. To edit your submission, login to the submission site, click the conversation world café session title listed under the "Sessions" header. Select the task you would like to modify. Save your submission and click the "Submit" button to re-submit your edited proposal. 
 

NEW 2025 Evaluation Criteria Rubric

Criterion 1

The proposal uses a scholarly approach. Examples of a scholarly approach may include evidence, theory or models from the literature or a SOTL or quality improvement process when presenting novel ideas without literature.

  • The program proposal does not mention literature or a scholarly approach OR does mention literature or a scholarly approach but does not articulate how it informed development of the proposal. (Poor: 1 pt.)
  • The program proposal mentions scholarship or background literature but does not clearly articulate how it informed the development of the proposal. (Good: 3 pts.)
  • The program proposal clearly articulates how literature or a scholarly approach was applied in development of the proposal.  (Excellent: 5 pts.)

Criterion 2

The proposed learning objectives provide a good description of what participants will be able to do as a result of attending this session.

  • The learning objectives are unclear and/or do not describe what participants will be able to do as a result of attending the session. (Poor: 1 pt.)
  • The learning objectives partially describe what participants will be able to do as a result of attending this session. (Good: 3 pts.)
  • The learning objectives clearly describe what participants will be able to do as a result of attending the session. (Excellent: 5 pts.

Criterion 3

The session's presentation structure is well organized 

  • The presentation structure outlined in the proposal is disorganized (Poor: 1 pt.)
  • The presentation structure outlined in the proposal is somewhat disorganized (Good: 3 pts.)
  • The presentation structure outlined in the proposal is well organized. (Excellent: 5 pts.)

Criterion 4 

Audience engagement is well described with how it will add to the presentation.

  • The program proposal does not encourage audience interaction. Audience members are largely passive, with little to no opportunities for active engagement. (e.g., polls) (Poor: 1 pt.)  
  • The program proposal indicates that audience engagement or interaction will occur periodically between stretches of passive listening (e.g., intermittent cases, think-pair-share) (Good: 3 pts.)
  • The program proposal indicates that audience engagement or interaction will occur frequently throughout the session (i.e., frequent opportunities for questions, discussions, and interaction). Audience members are fully engaged and active throughout the session. (Excellent: 5 pts.)

Criterion 5 

The session seems likely to stimulate innovation, in which ideas are transformed into new methods, processes, or approaches 

  • The program lacks originality or innovative elements. It primarily rehashes existing concepts and offers little potential to stimulate new thinking or practices in the field. (Poor: 1 pt.)
  • The program presents some new ideas or approaches that could stimulate incremental improvements in the field. It shows originality but may not have broad or transformative impact of a truly innovative session.  (Good: 3 pts.)
  • The program introduces new ideas or methods that could lead to significant advancements or shifts in the field. It is highly original, forward-thinking, and has strong potential to inspire new practices, research, or products. (Excellent: 5 pts.)

Criterion 6

The program proposal presents information that is transferable to other schools and colleges of pharmacy  Yes /No

Criterion 7

The program proposal presents information that is relevant to the submission category and subcategory  Yes/No

Criterion 8

The session follows the format requirements for conversation world cafes Yes/No

Selection Process

Each conversation world café proposal will be reviewed by three program committee members using the evaluation criteria listed above. Proposals will be given a numerical score and an average based on the total scores given by the three reviewers. Submitter and speaker information (names and institutions) will be hidden during the review process to ensure that proposals are rated fairly.

The program committee will convene in late January to select conversation cafes from the top-ranked proposals.  Proposals will be grouped by category and speaker and submitter information (names and institutions) will be visible to the full program committee. In making its decision, the committee will strive to ensure diversity of topics for the different audiences in the Academy, diversity of topics overall, to minimize any redundancy in topics covered at the Annual Meeting, and an adequate representation from a diverse group of speakers and institutions.

All submitters will be notified the status of their submissions (accepted or rejected) by mid-February.