Pharmacy Education 2025 Call for 30-minute Session Proposals

How to Submit a 30-minute Session

1. To add a 30-minute program for the AACP Annual Meeting, please go to the submission site to get started.
2. Click the “Login” button to begin.
3. Enter your AACP email and password.
4. Select “Proceed” or “Update Your AACP Record” if your information (Name, Organization, Email) is listed incorrectly.
5. Please carefully read the “Privacy Policy” and indicate your consent at the bottom of the page to continue.
6. Under the “Sessions” header, click the link to begin a new session.
7. Enter your session title (word limit: 15. Do not type in all capital letters. Use initial caps only). A session must have a short, specific presentation title (containing no abbreviations) that indicates the nature of the presentation.
8. Select "30-minute Session" as your session type.
9. Indicate whether the proposed session will offer CE credit. Submitters (and all individuals involved in the presentation) will need to complete a disclosure of financial relationship form if their proposed CE session will discuss clinical topics. 
10. You are now on the submissions “Task” page. Please click on each task to enter the requested information. Once completed, the task will then appear with a large green check mark.
11. After you have completed all of the tasks, select Save Submission, review and submit your proposal.

Submission Tasks

Task 1: Submission Category and Intended Audience

1. Select the category which most closely reflects your submission. 
2. If applicable, select one subcategory for your submission.
3. Intended Audience: To increase participation in your program, consider the Sections and/or Special Interest Groups (SIGs) whose members you feel would benefit most from attending your session. You may select up to three Sections and/or SIGs. Your selection may also help Sections and SIGs with identifying which program(s) to sponsor for the Annual Meeting. 
4. Click the continue button to proceed. 

Task 2: Speakers

Note, each 30-minute session is limited to 2 speakers (including moderator(s) if applicable). 

The program committee has set a limit of three (3) programming submissions per individual. Please note, this applies to all submissions in which the individual is involved. An individual may NOT be included on additional proposals, regardless of their role.

1.  To add a speaker, type the speaker’s first name, last name, and email address. Select their role and click the “Add Speaker” button.
2. You may use the “Member Look-Up” feature to identify your speaker. Search for a member by entering their name. If results are returned, click on the member to auto-fill the new speaker fields.
3. Select one or multiple roles for your speaker (Speaker, Moderator or Speaker & Moderator) and click "Add Speaker."
4. To complete a speaker's profile, click on the "Edit" Speaker button. Note, the speaker's title and institution must be included to complete their profile.
5. A green check mark indicates a complete profile. Once the profile is complete, click "Save Speakers" to complete the task.

Task 3: Program Proposal

To ensure that proposals are rated fairly, the program committee will conduct anonymous reviews of all Annual Meeting program submissions. Please omit speaker names and their institutions from the programming submission fields. 

1.  Program Description: Please type a brief description of your session (must not exceed 75 words). Please note, should your proposal be accepted, this description will appear in the Annual Meeting Program. PLEASE BE SURE TO RE-READ AND PROOF-READ YOUR SESSION DESCRIPTION. Note: all accredited continuing education activities must define the target audience in the program description.
2. Program Purpose and Topic: Please describe the purpose and topic of your program. Include a description of the topic to be presented and how the topic is relevant to the submission category and subcategory selected for your program. (Word limit: 250 words)
3. Transferability: Discuss how the program proposal will be transferrable to other colleges and schools of pharmacy. (Word limit: 250 words)
4. Scholarly Approach: Describe how either background literature (cited) or a scholarly approach was used to inform &/or develop your topic and/or proposal. (Word limit: 250 words)
5. Innovation: Discuss how this program brings innovation (new methods, processes or approaches) to colleges and schools of pharmacy. (Word limit: 250)

Task 4: Learning Objectives

Learning Objectives: Provide two learning objectives in SMART format that support what participants will be able to do as a result of this program. (Each objective must not exceed 45 words.)

Task 5: Presentation

1. Provide an outline or structure for how you plan to present your information. (Word limit: 250) Do not include speaker names in your presentation outline/structure. Rather, lists your presenters as: Speaker 1, and Speaker 2.
2. Describe how the audience will be engaged during the presentation and how much time will be dedicated to audience engagement. (Word limit: 250)

Task 6: Additional Information

1. Commercial Products: Please indicate whether your presentation will reference commercially available services or products (e.g., apps, software, etc.)
2. If your presentation will reference commercially available products or services, please indicate whether you have any financial interests in those products or services. Presenters will be asked to disclose that information to their audience.
3. Please enter an estimated number of attendees.
4. Have you presented this program content at a previous AACP annual meeting?
5. If the answer to the previous question is YES, what Annual Meeting Year was it presented?
6. If your program is not selected for presentation at the AACP 2025 Annual Meeting, would you be willing to be considered for a future in-person or virtual (recorded) event or share any of the content on our digital platforms (e.g., learning management system, APN, website).
7. AACP Strategic Plan: The AACP Strategic plan for 2024–2026, Empowering the Pharmacy Academy and Pharmacists to Impact the Health Care Landscape, focuses on four priority areas. Please select, if applicable, the strategic priority(ies) with which your proposed session is aligned.

Task 7: Room Set-up and Special Requests 

1. To encourage a variety of innovative delivery methods at the Annual Meeting and address the rising costs of A/V, there will be limited projection available for presentations. Please indicate (Yes or No) whether you will need projection for your presentation? Due to hotel guidelines, presenters may not use their own projection equipment.
2. If you require projection to present, please provide a substantive justification for WHY projection is essential for the session and/or specifically how your session would be less effective without projection. AACP staff will review all requests and make their determinations based on the justifications provided. Speakers should remain flexible as requests may be denied. Attendees will still have access to slides/handouts uploaded to the meeting app and will be able to follow along with slides from the app and at least one microphone and speaker will be available in each room).
3. List your preferred room layout. You may choose from one of the following layouts: Crescent Rounds, Theater Style, Rounds, Hollow Square, or Classroom. AACP will attempt, but does not guarantee, to fill all requests.
4. Please list any comments or special requests regarding potential scheduling conflicts such as religious observances, multiple presentations, and other obligations during the meeting. AACP will attempt, but does not guarantee, to fill all of these requests.
5. Preferred Programming Day (Cannot be guaranteed. Please select your date preference. Programming Dates are: Sunday, July 20, Monday, July 21, Tuesday, July 22.)
6. Click the "Continue" button to proceed.

Task 8: CE Credit 

1. CE Activity Need: If you plan to offer CE credit for your session, please describe the gap (knowledge, skill, and/or practice gap) the proposed CE programming addresses. Include an explanation of how this gap was determined. CE activities must be applicable, evidence-based and enhance participant’s competence and skills which reflect the 2022 Curriculum Outcomes and Entrustable Professional Activities.
2. CE Activity-type: Indicate whether your proposed CE activity is knowledge-based or application-based. Knowledge-based CE activities focus upon the transfer of evidence-based information to attendees. Application-based CE activities are designed for attendees to apply the information learned in the time frame allotted.
3. Assessment: Describe the assessment strategies that will be utilized for this session. Note: all accredited continuing education activities must include assessments which indicate clear achievement of the learning objectives of the session. Assessments for accredited activities should be consistent with the activity-type (application-based or knowledge-based). Assessments for knowledge-based activities should be structured to help determine recall of facts, whereas assessments for application-based activities should be designed to address application of the principles learned.
4. Click the "Continue" button to proceed to the next Task.

Task 9: Disclosure of Financial Relationships for Accredited CE

1. The disclosure task will be visible only to submitters who elected to offer continuing education credit for their sessions and whose sessions will discuss clinical topics. 
2. To access the speaker's disclosure form, click on the Edit Form button below the speaker's name. Use the "Invite" button below each speaker’s name to send an automatic email inviting that speaker to complete the form.
3. Indicate whether you have/had a financial relationship with an ineligible company (a company whose primary business is producing, marketing, selling, reselling, or distributing healthcare products used by or on patients) within the prior 24 months. If you have/had a financial relationship with an ineligible company, click the "Add a financial relationship" link to enter the name of the ineligible company, the nature of the financial relationship, and whether that relationship has ended.
4. Click the "Update Form" button.
5. If you reported relationship(s) with an ineligible company, indicate whether the proposed educational content (over which you will have control) involve the products or business lines of the ineligible company.
6. Sign and submit the form. 
7. Once all speaker forms have been completed, click the “Save Disclosures” button. (Note, all speaker disclosure forms must be completed in order to complete this task.)

After you have completed all of the tasks, click the “Save Submission” button. Review your proposal and click the “Submit” button. An email to confirm your submission will be sent to you immediately. Please check your spam folder if you do not see the confirmation email in your inbox. 

You will be able to edit your submission until the site closes at 7:00 a.m. (EST) on Monday, November 25, 2024. To edit your submission, login to the submission site, click the 30-minute session title listed under the "Sessions" header. Select the task you would like to modify. Save your submission and click the "Submit" button to re-submit your edited proposal. 
 

Criterion 1

The proposal uses a scholarly approach. Examples of a scholarly approach may include evidence, theory or models from the literature or a SOTL or quality improvement process when presenting novel ideas without literature.

• The program proposal does not mention literature or a scholarly approach OR does mention literature or a scholarly approach but does not articulate how it informed development of the proposal. (Poor: 1 pts.)
• The program proposal mentions scholarship or background literature but does not clearly articulate how it informed the development of the proposal. (Good: 3 pts.)
• The program proposal clearly articulates how literature or a scholarly approach was applied in development of the proposal.  (Excellent: 5 pts.)

Criterion 2

The proposed learning objectives provide a good description of what participants will be able to do as a result of attending this session.

• The learning objectives are unclear and/or do not describe what participants will be able to do as a result of attending the session. (Poor: 1 pt.)
• The learning objectives partially describe what participants will be able to do as a result of attending this session. (Good: 3 pts.)
• The learning objectives clearly describe what participants will be able to do as a result of attending the session. (Excellent: 5 pts.)

Criterion 3

The session's presentation structure is well organized 

• The presentation structure outlined in the proposal is disorganized (Poor: 1 pts.)
• The presentation structure outlined in the proposal is somewhat disorganized (Good: 3 pts.)
• The presentation structure outlined in the proposal is well organized. (Excellent: 5 pts.)

Criterion 4

Audience engagement is well described with how it will add to the presentation.

• The program proposal does not encourage audience interaction. Audience members are largely passive, with little to no opportunities for active engagement. (e.g., polls) (Poor: 1pts.)
• The program proposal indicates that audience engagement or interaction will occur periodically between stretches of passive listening (e.g., intermittent cases, think-pair-share) (Good: 3 pts.)
• The program proposal indicates that audience engagement or interaction will occur frequently throughout the session (i.e., frequent opportunities for questions, discussions, and interaction). Audience members are fully engaged and active throughout the session. (Excellent: 5 pts.)

Criterion 5

The session seems likely to stimulate innovation, in which ideas are transformed into new methods, processes, or approaches 

• The program lacks originality or innovative elements. It primarily rehashes existing concepts and offers little potential to stimulate new thinking or practices in the field. (Poor: 1 pts.)
• The program presents some new ideas or approaches that could stimulate incremental improvements in the field. It shows originality but may not have broad or transformative impact of a truly innovative session. (Good: 3 pts.)
• The program introduces new ideas or methods that could lead to significant advancements or shifts in the field. It is highly original, forward-thinking, and has strong potential to inspire new practices, research, or products. (Excellent: 5 pts.)

Criterion 6

The program proposal presents information that is transferable to other schools and colleges of pharmacy Yes/No

Criterion 7

The program proposal presents information that is relevant to the submission category and subcategory Yes/No

Each 30-minute session proposal will be reviewed by three program committee members using the evaluation criteria listed above. Proposals will be given a numerical score and an average based on the total scores given by the three reviewers. To ensure that proposals are rated fairly, submitter and speaker information (names and institutions) will be hidden during the review process.

Section and SIG leadership will be provided the 30-minute sessions reviewer reports to select programming for their respective groups in mid-January.

The program committee will convene in late January to select proposals from the remaining pool of 30-minute session submissions not selected by the SIGs and Sections. During the selection process, highly ranked proposals will be grouped by category and submitter and speaker information will be visible to the full program committee. The program committee will select proposal(s) from each category. In making its decision, the committee will strive to ensure diversity of topics for the different audiences in the Academy, diversity of topics overall, to minimize any redundancy in topics covered at the Annual Meeting, and an adequate representation from a diverse group of speakers and institutions.

All submitters will be notified the status of their programming submissions (accepted or rejected) by mid-February.

Guide for Writing Effective Learning Objectives

Pharmacy Education 2025 Submission FAQs

Annual Meeting Submission Categories

Author and Speaker Limit for Programming Submissions

Annual Meeting SIG and Section Programming Process